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Associate Director, Depository (Northeast Ohio)

  • Northeast Ohio Medical University
  • Rootstown, OH
  • Senior-Level
  • Full-Time

About this Job

Position Summary Information

The Associate Director, Depository is responsible for all aspects of the management of the

Northeast Ohio Regional Library Depository. This includes the physical facility, the Operating

and Capital Budgets, and all personnel actions. The Associate Director is also responsible for

management of the relationship between university partners, Kent State University, Cleveland

State University, University of Akron, Youngstown State University and the Northeast Ohio

Medical University, as well as OhioLINK. The Associate Director analyzes the physical space

utilization, safety aspects of the warehouse, analysis of the OHDEP catalog and InfoTrak

databases, and plans and executes projects to make the collections maintained more useful to

our Library Partners and the public users of the OhioLINK collections.


Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong

commitment to the principles of diversity and inclusion and to maintaining working and learning

environments that are free from all forms of discrimination. Women, individuals with disabilities,

veterans and minorities are strongly encouraged to apply.


Pay Grade: 10

Starting Salary Range: $58,598 – $65,589

Location: Rootstown, OH

Benefits Offerings Include:

- Hybrid Workplace

- Competitive Health, Vision, Dental

- Flexible Spending Account

- State Retirement with 14% matching

- Excellent Vacation and Sick Time

- 12 Paid Holiday Days

- Wellness Offerings

- Short and Long Term Disability Coverage

- Life Insurance

For additional details visit:



Starting Salary Range: $58,598 – $65,589

Required Qualifications

Principal Functional Responsibilities

  • Administers operations of the NE Ohio Regional Depository; plans, directs, and coordinates

depository programs, projects and services, analyzes and evaluates objectives of projects.

Formulates, evaluates and implements policies & procedures for NE Depository operations.

Reports progress, project status, and analytics to the five participating Northeast Ohio

Regional Library Depository University Library Directors (Kent State University, Cleveland

State University, University of Akron, Youngstown State University and Northeast Ohio

Medical University) and OhioLINK. Provides consultant services & technical assistance to

NEOMED library personnel and administration

  • Provides Leadership and Coordinates with other Depository Managers, OhioLINK Staff, and

University partner Library Professionals on collection projects and Depository Program

Initiatives. This includes the OHDEP Shared Depository Catalog, the OhioLINK Central

Catalog shared by all Ohio academic libraries, and the incorporation of the Northeast Ohio

Regional Library Depository legacy database (InfoTrak) records into OHDEP and sunsetting

of the legacy system. Serves as liaison between state depository program initiatives and NE

Depository staff. Coordinates work of depository with contributing university library personnel

and library administrators. Interacts with contributing university and hospital library personnel

and administration on projects and issues concerning the library depository system and the

shared OHDEP catalog. Provides leadership and participation in the state-wide depository

de-duplication initiative

  • Oversees the Library Depository Facility; works with Director, Campus Operations to ensure

the building and heavy equipment are maintained and to plan capital requests for building

improvements and any additional equipment replacements. Ensures a safe working

environment. Keeps abreast of current trends in management of high-density storage

facilities and new developments in technology to enhance access to stored collections.

  • Responsible for all aspects of planning and management of the depository budget.

Accountable for the use and expenditure of department funds by all depository staff

members. Communicates depository capital and operational budgets needs to appropriate

local and state administrators.

  • Keeps abreast of new developments in cataloging, metadata, ontologies, and other

technologies to enhance library professional and patron discovery and access to stored

collections. Implements changes that improve and enhance information discovery of


  • Supervises employees directly & through subordinate, Library Associate. Evaluates staffing

levels and skills, provides direction and training as needed.

  • Advocates for the Depository Program and the NE Ohio Regional Library Depository by

communicating with university library directors, university library staff and OhioLINK, via

meetings, reports, etc. Attends OhioLINK and other statewide meetings when appropriate.

  • This list of essential duties, tasks and responsibilities is not all-inclusive; individual will

perform other related duties as assigned.



Education: Master’s Degree in Library and Information Science

Experience: 5-7 years library, including 1-2 years supervisory/management experience


Key Skills, Personal Characteristics, and Key Competencies

Key Skills, Knowledge and Personal Characteristics:

  • Proven knowledge and ability to apply management concepts and procedures including

personnel management, capital and operational budgeting and project management.

  • Proven knowledge of library science and integrated library systems/library software,

classification of materials, document lending, knowledge management/organization

principles and applications. Knowledge of OhioLINK and the academic university structure

within Ohio.

  • Proven knowledge of industrial warehouse building maintenance and safety procedures for

handling heavy materials, use of forklift order-picker, weight bearing high-density shelving

and flammable materials.

  • Excellent analytical skills; Above average understanding and ability to apply knowledge of

statistics and spreadsheets to define data problems, design the method to analyze data, and

create solutions. Excellent computer skills (advanced); knowledge of OpenRefine and data

cleaning techniques, data visualization, some programming knowledge, and advanced skill

in Excel, esp. macros and formulas.

  • Excellent interpersonal and communication skills. Ability to work with personnel from various

institutions on projects to benefit the state academic library community


Key Competencies

  • Leadership: NEOMED creates positive change by educating and training Ohio’s next

generation of health professionals, educators and researchers through experiential learning,

high-impact research, strategic partnerships and innovation. By designing an environment

where ideas and connections can flourish, NEOMED is transforming health care.

  • Exceptional Experience: By creating a welcoming, supportive and well-resourced

environment, NEOMED sets the stage for meaningful interactions among its students,

faculty, staff, alumni, partners and community members. The University empowers every

individual to participate fully in the campus experience and the community that NEOMED


  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of

the ways-from backgrounds to viewpoints-that people are different. The University’s culture

is grounded in respect and thrives on the uniqueness of each individual. NEOMED

encourages everyone’s participation by fostering policies and practices that ensure fair and

just access, treatment and opportunities for all.

  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its

faculty and staff to realize their fullest potential. As it works to attract and retain a diverse

workforce and student body, NEOMED embraces opportunity and growth across all levels of

the institution.

  • Talent Management: NEOMED leadership strives to align department and individual talent

management efforts with the university strategic plan and objectives through workforce

planning, recruiting the right talent onboard and helping develop employees to their optimal

potential and capabilities.

  • Operational Excellence: NEOMED will create a culture of operational excellence by

establishing clear administrative practices and eliminating waste. Leaders strive to meet

customer expectations through a continuous improvement of the operational processes and

creating a culture of employee empowerment to achieve objectives.


Desired Qualifications

Preferred Qualifications

Physical Requirements:

  • Must be able to utilize applicable equipment necessary for the job, as well as basic office

equipment. While performing the duties of the job, the employee is frequently required to stand,

walk, reach, stoop, kneel, sit; talk; and hear. Must be able to lift and/or move up to 50 pounds..

  • Must be able to operate, or learn to operate an electric platform high-level truck for storing and

retrieving materials, which lifts the operator to a height of 32 feet above the storage facility.

Works in a temperature- and humidity-controlled environment (55 degrees F, 40% relative


Employer Statement

NEOMED EEO Statement:

NEOMED is committed to providing equal employment opportunities to qualified applicants

without discrimination on the basis of age, color, disability, gender identity or expression, genetic

information, national origin, race, religion, sex, sexual orientation, transgender status, status as

a parent during pregnancy and immediately after the birth of a child, status as a parent of a

young child, status as a foster parent, veteran status or any other category protected by

applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its

commitment to nondiscrimination in its employment policies and practices. In compliance with

Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual



For concerns regarding discrimination, please contact:

Molly O’Malley

Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator

Northeast Ohio Medical University, G-212B

4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272

Email: [email protected]


NEOMED requests that you provide the voluntary information requested below. It will be kept

separate from your application, in a confidential and limited access file, to be used for statistical

compilation and analysis for Human Resources record keeping and reporting purposes. Your

response will not be used in any way to determine your eligibility for employment. Your

cooperation is greatly appreciated.


Notification of Annual Security Report.

The Northeast Ohio Medical University is committed to assisting all members of the NEOMED

community in providing for their own safety and security. The annual security report is available

on the NEOMED website at

The annual security report contains information regarding campus security and personal safety

including topics such as: crime prevention, authority of university police and security officers,

crime reporting policies, and other matters of importance related to security and safety on


Additionally, the report contains information about crime statistics for the three previous calendar

years concerning reported crimes that occurred on campus; in certain off-campus buildings or

property owned or controlled by NEOMED; and on public property within, or immediately

adjacent to and accessible from the campus.

If you would like a paper copy of this report, please email [email protected] or call the

Department of Public Safety at 330.325.5911 to request a copy.

This information is required by law and is provided by the Northeast Ohio Medical University

Department of Public Safety.

How to Apply

Apply to this opportunity using the contact method(s) below

Posted On: Jul 20, 2022 / This posting expires: Oct 18, 2022