Associate Director, Depository (Northeast Ohio)
About this Job
Position Summary Information
The Associate Director, Depository is responsible for all aspects of the management of the
Northeast Ohio Regional Library Depository. This includes the physical facility, the Operating
and Capital Budgets, and all personnel actions. The Associate Director is also responsible for
management of the relationship between university partners, Kent State University, Cleveland
State University, University of Akron, Youngstown State University and the Northeast Ohio
Medical University, as well as OhioLINK. The Associate Director analyzes the physical space
utilization, safety aspects of the warehouse, analysis of the OHDEP catalog and InfoTrak
databases, and plans and executes projects to make the collections maintained more useful to
our Library Partners and the public users of the OhioLINK collections.
Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong
commitment to the principles of diversity and inclusion and to maintaining working and learning
environments that are free from all forms of discrimination. Women, individuals with disabilities,
veterans and minorities are strongly encouraged to apply.
Pay Grade: 10
Starting Salary Range: $58,598 – $65,589
Location: Rootstown, OH
Benefits Offerings Include:
- Hybrid Workplace
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 12 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Life Insurance
For additional details visit: https://www.neomed.edu/hr/benefits/
Salary
Starting Salary Range: $58,598 – $65,589
Required Qualifications
Principal Functional Responsibilities
- Administers operations of the NE Ohio Regional Depository; plans, directs, and coordinates
depository programs, projects and services, analyzes and evaluates objectives of projects.
Formulates, evaluates and implements policies & procedures for NE Depository operations.
Reports progress, project status, and analytics to the five participating Northeast Ohio
Regional Library Depository University Library Directors (Kent State University, Cleveland
State University, University of Akron, Youngstown State University and Northeast Ohio
Medical University) and OhioLINK. Provides consultant services & technical assistance to
NEOMED library personnel and administration
- Provides Leadership and Coordinates with other Depository Managers, OhioLINK Staff, and
University partner Library Professionals on collection projects and Depository Program
Initiatives. This includes the OHDEP Shared Depository Catalog, the OhioLINK Central
Catalog shared by all Ohio academic libraries, and the incorporation of the Northeast Ohio
Regional Library Depository legacy database (InfoTrak) records into OHDEP and sunsetting
of the legacy system. Serves as liaison between state depository program initiatives and NE
Depository staff. Coordinates work of depository with contributing university library personnel
and library administrators. Interacts with contributing university and hospital library personnel
and administration on projects and issues concerning the library depository system and the
shared OHDEP catalog. Provides leadership and participation in the state-wide depository
de-duplication initiative
- Oversees the Library Depository Facility; works with Director, Campus Operations to ensure
the building and heavy equipment are maintained and to plan capital requests for building
improvements and any additional equipment replacements. Ensures a safe working
environment. Keeps abreast of current trends in management of high-density storage
facilities and new developments in technology to enhance access to stored collections.
- Responsible for all aspects of planning and management of the depository budget.
Accountable for the use and expenditure of department funds by all depository staff
members. Communicates depository capital and operational budgets needs to appropriate
local and state administrators.
- Keeps abreast of new developments in cataloging, metadata, ontologies, and other
technologies to enhance library professional and patron discovery and access to stored
collections. Implements changes that improve and enhance information discovery of
collections.
- Supervises employees directly & through subordinate, Library Associate. Evaluates staffing
levels and skills, provides direction and training as needed.
- Advocates for the Depository Program and the NE Ohio Regional Library Depository by
communicating with university library directors, university library staff and OhioLINK, via
meetings, reports, etc. Attends OhioLINK and other statewide meetings when appropriate.
- This list of essential duties, tasks and responsibilities is not all-inclusive; individual will
perform other related duties as assigned.
Qualifications
Education: Master’s Degree in Library and Information Science
Experience: 5-7 years library, including 1-2 years supervisory/management experience
Key Skills, Personal Characteristics, and Key Competencies
Key Skills, Knowledge and Personal Characteristics:
- Proven knowledge and ability to apply management concepts and procedures including
personnel management, capital and operational budgeting and project management.
- Proven knowledge of library science and integrated library systems/library software,
classification of materials, document lending, knowledge management/organization
principles and applications. Knowledge of OhioLINK and the academic university structure
within Ohio.
- Proven knowledge of industrial warehouse building maintenance and safety procedures for
handling heavy materials, use of forklift order-picker, weight bearing high-density shelving
and flammable materials.
- Excellent analytical skills; Above average understanding and ability to apply knowledge of
statistics and spreadsheets to define data problems, design the method to analyze data, and
create solutions. Excellent computer skills (advanced); knowledge of OpenRefine and data
cleaning techniques, data visualization, some programming knowledge, and advanced skill
in Excel, esp. macros and formulas.
- Excellent interpersonal and communication skills. Ability to work with personnel from various
institutions on projects to benefit the state academic library community
Key Competencies
- Leadership: NEOMED creates positive change by educating and training Ohio’s next
generation of health professionals, educators and researchers through experiential learning,
high-impact research, strategic partnerships and innovation. By designing an environment
where ideas and connections can flourish, NEOMED is transforming health care.
- Exceptional Experience: By creating a welcoming, supportive and well-resourced
environment, NEOMED sets the stage for meaningful interactions among its students,
faculty, staff, alumni, partners and community members. The University empowers every
individual to participate fully in the campus experience and the community that NEOMED
serves.
- Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of
the ways-from backgrounds to viewpoints-that people are different. The University’s culture
is grounded in respect and thrives on the uniqueness of each individual. NEOMED
encourages everyone’s participation by fostering policies and practices that ensure fair and
just access, treatment and opportunities for all.
- People: Talent is NEOMED’s most valuable asset. The University invests in developing its
faculty and staff to realize their fullest potential. As it works to attract and retain a diverse
workforce and student body, NEOMED embraces opportunity and growth across all levels of
the institution.
- Talent Management: NEOMED leadership strives to align department and individual talent
management efforts with the university strategic plan and objectives through workforce
planning, recruiting the right talent onboard and helping develop employees to their optimal
potential and capabilities.
- Operational Excellence: NEOMED will create a culture of operational excellence by
establishing clear administrative practices and eliminating waste. Leaders strive to meet
customer expectations through a continuous improvement of the operational processes and
creating a culture of employee empowerment to achieve objectives.
Desired Qualifications
Preferred Qualifications
Physical Requirements:
- Must be able to utilize applicable equipment necessary for the job, as well as basic office
equipment. While performing the duties of the job, the employee is frequently required to stand,
walk, reach, stoop, kneel, sit; talk; and hear. Must be able to lift and/or move up to 50 pounds..
- Must be able to operate, or learn to operate an electric platform high-level truck for storing and
retrieving materials, which lifts the operator to a height of 32 feet above the storage facility.
Works in a temperature- and humidity-controlled environment (55 degrees F, 40% relative
humidity).
Employer Statement
NEOMED EEO Statement:
NEOMED is committed to providing equal employment opportunities to qualified applicants
without discrimination on the basis of age, color, disability, gender identity or expression, genetic
information, national origin, race, religion, sex, sexual orientation, transgender status, status as
a parent during pregnancy and immediately after the birth of a child, status as a parent of a
young child, status as a foster parent, veteran status or any other category protected by
applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its
commitment to nondiscrimination in its employment policies and practices. In compliance with
Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual
harassment.
For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272
Email: [email protected]
NEOMED requests that you provide the voluntary information requested below. It will be kept
separate from your application, in a confidential and limited access file, to be used for statistical
compilation and analysis for Human Resources record keeping and reporting purposes. Your
response will not be used in any way to determine your eligibility for employment. Your
cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED
community in providing for their own safety and security. The annual security report is available
on the NEOMED website at https://www.neomed.edu/police/clery-act/annual-report/.
The annual security report contains information regarding campus security and personal safety
including topics such as: crime prevention, authority of university police and security officers,
crime reporting policies, and other matters of importance related to security and safety on
campus.
Additionally, the report contains information about crime statistics for the three previous calendar
years concerning reported crimes that occurred on campus; in certain off-campus buildings or
property owned or controlled by NEOMED; and on public property within, or immediately
adjacent to and accessible from the campus.
If you would like a paper copy of this report, please email [email protected] or call the
Department of Public Safety at 330.325.5911 to request a copy.
This information is required by law and is provided by the Northeast Ohio Medical University
Department of Public Safety.
How to Apply
Apply to this opportunity using the contact method(s) below
Posted On: Jul 20, 2022 / This posting expires: Oct 18, 2022