Deputy Fiscal Officer

Hours: 
20 hours a week
Deadline: 
Open until filled
Location: 
Pickerington Public Library Main
Salary: 
Starting at $15/hour
Expires: 
08/28/2019

Organization: 

Pickerington Public Library

Requirements: 

  • Formal education in accounting, business or finance – associate degree or bachelors’ degree preferred
  • Knowledge of the practices and principles of government accounting, payroll, purchasing, budgeting and financial transactions
  • Proficient with computers including word processing, spreadsheet programs and outlook
  • Experience with UAN (Uniform Accounting Network) system preferred
  • Maintains professional, businesslike behavior and appearance
  • Demonstrated commitment to serving library customers and residents of the community
  • Must be able to be bonded by the Library’s bonding company
  • Must have a valid Driver’s License, maintain insurability under the library’s insurance and successfully pass a background check

Physical Demands:

    While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls. The employee is frequently required to reach with hands and arms; balance, stoop, kneel, crouch or crawl; and talk and hear. The employee shall occasionally lift up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

 

Duties: 

The Deputy Fiscal Officer assists the library’s Fiscal Officer in coordinating the Library’s financial operations which includes payroll, purchasing, accounts payable, receipts and developing and maintaining a system of internal controls. The Deputy Fiscal Officer works with all employees to provide financial guidance to deliver superior service, materials, events and classes to all Pickerington Public Library customers to Inspire Knowledge, Connect Community, Enrich our World, Read!

Job Summary:

  • Manages accounts payable functions, including processing purchase orders, paying invoices and maintaining accounts payable files
  • Reconciles daily deposits with point of sale software and posts receipts
  • Maintains and updates the assets inventory records for all locations
  • Assists in the preparation of the biweekly payroll, including time cards
  • Runs errands as required, including bank deposits
  • Recommends updates to financial policies and procedures
  • Assists in the library’s records retention maintenance and destruction system
  • Assists in the preparation and management of the budget
  • Assists with the implementation of annual insurance renewals and benefits administration
  • Performs administrative assistant duties for the Board of Trustees meetings
  • Assists with presentation of financial reports and data to Board of Trustees, Friends of the library and staff members
  • Manages Friends of the Pickerington Public Library reimbursement requests and the friends merchandise inventory records
  • Responds to questions from internal and external customers regarding payroll, revenue, expenditures, OPERS and contracts
  • Provides budget reports to Managers and Director
  • Assists with the maintenance of personnel files
  • Participate and assist with tactical plan projects and special projects
  • Attend annual Fiscal Officer trainings
  • Oversees the financial operations of the library system in the absence of the Fiscal Officer
  • Demonstrates understanding of basic library routines and adheres to library policies and procedures
  • Assists in the biennium audit
  • Checks and quickly responds to e-mails
  • Performs other duties as assigned

Contact Information: 

Cover letter and resume can be e-mailed to:  boliver@pickeringtonlibrary.org

Or mailed to:          Pickerington Public Library

                                 Attention:  Brenda Oliver

                                 201 Opportunity Way

                                 Pickerington, Ohio 43147     

Resumes will be accepted until position is filled

The Pickerington Public Library is an Equal Opportunity Employer. Applicable background checks will be performed.

 

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