Director

The Pendleton County Public Library is seeking an enthusiastic, service oriented Library Director to provide leadership and oversee library operations. The Director has significant operational responsibilities with a very high degree of discretion and limited oversight. He/She is responsible for planning and directing the development, implementation, and management of broad policies, procedures, and complex strategies/activities – including finance, personnel, and planning. He/She makes decisions in circumstances where there are competing interests and multiple solutions, provides professional leadership, advice, and council within the Library and the service area community, and has ultimate responsibility for the work of others and for the success of the Library.

Employment will be contingent on a satisfactory background check, valid Kentucky driver’s license, and satisfactory driving record. Job description and hours are available at the library, pcplibrary.org, and our Facebook page. Resumes and cover letters can be submitted in person, via email to [email protected], or mailed to 801 Robbins Ave., Falmouth, KY 41040. For questions call 859-654-8535. Resumes will be accepted until the position is filled.

A full Job Description is available below.

Position Title: Library Director Classification: Director

Distinguishing Features of the Class: Significant operational responsibilities with a very high degree of discretion and limited oversight. Responsible for planning and directing the development, implementation, and management of broad policies, procedures, and complex strategies/activities – including finance, personnel, and planning. Makes decisions in circumstances where there are competing interests and multiple solutions. Provides professional leadership, advice, and council within the Library and the service area community. Has ultimate responsibility for the work of others and for the success of the Library.

Overview: Supports the Library’s mission by [1] serving as the chief operating officer of the Library, [2] insuring that customers receive excellent public service, and [3] developing community partnerships.

Immediate Supervisor: Library Board of Trustees

Positions Directly Supervised: All positions in lower classifications

ESSENTIAL DUTIES AND RESPONSIBILITIES

Organization-Wide Expectations:

Follows established Library and personnel policies, procedures, and work standards
Provides exceptional customer service assisting library patrons, staff, and volunteers pleasantly and professionally
Maintains confidentiality of sensitive information
Presents the Library and its services in a positive manner
Regularly monitors library communication venues, including but not limited to employee email, staff bulletin boards, and the intranet
Assists in the use, maintenance, and security of Library building, property, and equipment
Uses the library’s automated system to check materials in/out, process holds and interlibrary loans, register new cardholders, collect fines/fees, answer inquiries, etc.
Performs data entry tasks, including entering library database updates
Shelves library materials and keeps the shelves neat and orderly
Rearranges or shifts books or materials as needed
Assists in keeping the library neat and orderly
Assists in opening and closing routines
Assists in the physical processing and maintenance of library materials
Assists with library displays, including maintaining display areas
Assists with programs, including set up and take down
Assists customers in the use of technology available in the library, including basic troubleshooting of microfilm, photocopier, and computer problems
Provides inquiry, reference, and reader’s advisory assistance to patrons in person, on the telephone, and/or electronically, including Library social media and email accounts, using print and digital resources
Performs related work as required and assigned for the efficient and effective operation of the Library

Job-Specific Expectations:

Works collaboratively with the Library Board and staff, community organizations and institutions, other libraries, government agencies, and the general public to provide high quality library service
Oversees the development and implementation of customer-responsive library services
Proposes, implements, interprets, and communicates the Library’s mission, policies, and procedures
Manages the Library’s personnel including determining need, hiring, training, scheduling, monitoring, motivating, leading and evaluating staff directly or through their supervisor(s), and resolving problems
Develops, recommends, and insures the implementation of library and personnel policies and procedures
Leads the annual budget process, monitors the budget, prepares financial forecasts, pursues grant opportunities
Supervises the payroll and accounting process; ensures the financial integrity of the Library
Initiates and coordinates strategic and short-term planning
Evaluates library services and programs
Oversees collection development, programming planning and implementation, public relations efforts, website development, facilities/grounds maintenance and repair
Represents the Library in the community, and develops and maintains community partnerships that support the Library’s mission
Researches issues, prepares reports, recommends policies
Completes all documents and reports required by KDLA as well as state and local government agencies
Prepares Board agendas and materials for monthly and special board meetings
Works with automation system vendors to set up systems, address issues and resolve problems
Provides support for public service by compiling statistics on library usage, program attendance, etc.
Participates in continuing education activities to develop and maintain an awareness of current library issues and trends

QUALIFICATIONS

Education and/or Experience:

ALA-accredited MLS preferred or minimum State Requirements and significant relevant library and management experience
High level of comfort with technology
Valid Kentucky driver’s license

Skills, Knowledge, and Abilities:

Office & Library

Ability to handle multiple tasks and work with efficiency, skill, accuracy, and appropriate speed
Broad knowledge of library materials, services, and operations – and commitment to excellent customer service
Knowledge of principles and practices of professional library management
Analytical and organizational skills, and the ability to anticipate future needs
Ability to determine and interpret community interests/needs and translate them to library services
Ability to plan, manage, and evaluate library services
Thorough knowledge of administrative, managerial, and financial practices and their application to libraries
Knowledge of current library technology
Broad knowledge of public affairs
Ability to plan and implement an effective public relations effort
Ability to recruit, train, monitor, motivate, lead, and evaluate the work of library staff Ability to coordinate diverse information and work with independent initiative
Ability to exercise initiative, work independently, manage time and resources to achieve results, and appropriately delegate tasks
Ability to analyze issues and data and exercise good judgment to solve problems and make decisions
Ability to work with patrons of varied backgrounds, ages, and abilities
Ability to interpret community needs, develop innovative service improvements, and prepare work plans
Special knowledge of publishing trends, authors, titles, and reading interests of the general public
Ability to accurately make change and receipt income
Ability to quickly and accurately sort by alphabetical, numerical, chronological, or Dewey Decimal order
Ability to see, read, and understand library material labels, stamps, and printed information in order to put in correct location
Ability to see, read, and understand catalog records and to apply the information they contain
Ability to retain in-depth knowledge of library materials and services, both generally and specific to PCPL
Ability to retain knowledge of physical organization of the building and functions of various departments within the Library
Knowledge of online searching and reference services; good research skills
Flexible, adaptable, and able to flourish in a changing environment
Dependable, motivated self-starter able to work a flexible schedule, including evenings and weekends
Ability to secure and retain required library certification

Communication

Good interpersonal and communication skills, in person, by phone, and electronically

Good oral and written language and communication skills
Ability to read, comprehend, and follow oral and written instructions
Ability to effectively present information and respond to questions from Library personnel and the general public in one-on-one and group situations as appropriate
Ability to establish effective communications with community groups, organizations, and individuals
Ability to work collaboratively as a member of a team

Customer Service

Knowledge of and commitment to excellent customer service
Ability to work effectively and courteously with customers and staff
Skilled at working cooperatively and collaboratively with customers and staff to achieve results
Ability to empathize and relate to patron needs, exploring beyond the initial question to determine the actual information desired
Ability to work efficiently and calmly during busy periods and with frequent interruptions
Ability to use good judgement following procedures in support of library policies
Ability to maintain composure while handling customer complaints
Ability to handle emergency situations in a calm, capable manner
Ability to provide excellent customer service at all times

Technology

Ability to operate a computer, telephone, copier, FAX, and other office equipment as needed to efficiently and accurately carry out job responsibilities
Ability to master the Library’s automated circulation system and online catalog, including troubleshooting problems
Ability to accurately type and enter data into a computer
Ability to read information from computer monitors
Working knowledge of common computer applications and use of the Internet
Knowledge of current library technology
Knowledge about and/or experience communicating via social media channels
Ability to operate, troubleshoot, and perform routine maintenance on library and office equipment
Ability to troubleshoot minor problems with computers and peripherals
Demonstrates ease and comfort with emerging technologies

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand for extended periods. Manual dexterity to manipulate library materials required. Ability to communicate effectively, both orally and in writing. Reaching above shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the work day. Ability to do repetitive tasks with speed and accuracy. Employee may need to carry, push, pull or lift up to 30 pounds. Ability to use proper lifting techniques. Push and pull fully loaded (50-100 pounds) carts.

Working Environment: Occasionally exposed to outside weather conditions. Noise level is usually moderate. Work may be performed in a variety of settings and locations. Possible exposure to dust and other allergens.

Work Schedule: This position requires working scheduled daytime, evening, Saturday, and Sunday hours.

Note: The information in this summary indicates the general nature and level of work performed within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description is not an employment contract, and is subject to change as the needs of the Library and requirements of the job change.

Library Director

Significant operational responsibilities with a very high degree of discretion and limited oversight. Responsible for planning and directing the development, implementation, and management of broad policies, procedures, and complex strategies/activities – including finance, personnel, and planning. Makes decisions in circumstances where there are competing interests and multiple solutions. Provides professional leadership, advice, and council within the Library and the service area community. Has ultimate responsibility for the work of others and for the success of the Library.

This position is exempt.
Requirements: ALA-accredited Master’s Degree in Library Science preferred and significant relevant library and management experience. High level of comfort with standard office software, including Microsoft Office products, email, and internet usage. Valid Kentucky driver’s license.
Starting salary: based solely on agreement with the Board.

Minimum State Education Requirements

PROFESSIONAL III – Bachelor’s degree with at least 21 graduate or undergraduate college credit hours in library science OR Master’s degree with at least 15 graduate or undergraduate college credit hours in library science.
PROFESSIONAL IV – Bachelor’s degree with at least 9 graduate or undergraduate hours in library science and 6 graduate or undergraduate college credit hours in a job-related field of study OR Master’s degree with 6 graduate or undergraduate college credit hours in library science and 3 graduate or undergraduate college credit hours in a job-related field of study.

Negotiable

ALA-accredited MLS preferred or minimum State Requirements and significant relevant library and management experience
High level of comfort with technology
Valid Kentucky driver’s license

ALA-accredited MLS preferred or minimum State Requirements and significant relevant library and management experience
High level of comfort with technology
Valid Kentucky driver’s license