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Fiscal Officer

  • Grandview Heights Public Library
  • Grandview Heights, OH
  • Senior-Level
  • Full-Time

About this Job

The Fiscal Officer oversees the financial accounting for the library and provides a high level of customer service to staff and vendors. This position ensures that all financial operations comply with statutes of the State of Ohio, State Auditor requirements, federal and local laws, sound financial practices, and library policies. The Fiscal Officer has a direct responsibility to the Board of Trustees and serves as the fiscal officer of the library pursuant to Ohio Revised Code Section 3375.32. The Library Board appoints the Fiscal Officer and reviews the Fiscal Officer’s performance. The Fiscal Officer reports to the Director for purposes of daily operations and serves as a member of the library’s management team.

• Manages daily operations of the Fiscal Office.
• Responsible for the proper receipt, investment, and expenditure of public funds.
• Provides the Board of Trustees and the Director with current and accurate financial information so that informed decisions can be made.
• Manages the Library’s financial and payroll systems. This includes all aspects of payroll, purchasing, accounts payable, accounts receivable, revenue, and general ledger. Maintains the financial, payroll, and fringe benefit records of the library.
• Manages cash flow and prepares financial forecasts.
• Prepares and presents monthly and annual financial statements and financial information to the Library Board.
• Prepares formal Board documents and resolutions in conjunction with the Director.
• Recommend financial policies to the Library Board and the Director.
• Maintains the library’s commercial and liability insurance coverage.
• Manages the annual budget reporting requirements, financial forecast, and request for proposal process.
• Maintains financial records in accordance with Chapter 117-4, Ohio Administrative Code. Manages biennial audit.
• Ensures compliance with library policies as well as legal and regulatory requirements.
• Attends Library Board meetings; serves as a member of the Library’s Public Record Commission; serves as liaison to the Board’s Finance Committee and attends other Board committee meetings as requested.
• Assists the Director in developing the annual budget.
• Advises the Director on library purchases to ensure that legal purchasing requirements are satisfied, and budgetary guidelines are observed.
• Supervises and evaluates the performance of Deputy Fiscal Officer.

Additional Duties:
• Develops, evaluates, implements, and documents all financial procedures.
• Maintains all public records as prescribed by the Ohio Auditor of State, Ohio Administrative Code, Ohio Revised Code, and library policy.
• Manages employee benefit administration.
• Manages the finances for the Central Library Consortium (CLC), including attending CLC meetings.
• Oversees public bid processes and assists with the review and negotiation of contracts.
• Keeps the Board and Director abreast of state laws and regulations governing the library.
• Keeps abreast of current trends and technology; participates in professional and related organizations.
• Follow library safety and emergency policies and procedures.
• May occasionally represent the library at community events or meetings.
• Performs other duties and responsibilities as assigned by the Board of Trustees or Director.



Required Qualifications

• Advanced knowledge of government accounting principles, practices, and procedures.
• Knowledge of state and federal law relating to fiscal management and investment of public funds, generally accepted accounting principles, fund accounting, and financial planning.
• Knowledge of the library’s statutory requirements and powers as authorized by the Ohio Revised Code (Section 3375), Ohio Administrative Code, opinions of the Attorney General, and applicable laws and regulations.
• Excellence in the use of spreadsheet software, computerized accounting, and payroll systems.
• Effective interpersonal skills, including the ability to communicate clearly in verbal and written English.
• Ability to plan, schedule, and organize work effectively, and meet deadlines.
• Ability to evaluate and recommend new financial software and business tools.
• Demonstrated leadership skills, including: the ability to serve as a role model, demonstrate sound judgment, resolve problems and conflicts equitably, and participate as a productive and positive team member.
• Ability to deliver a standard of service that is responsive, friendly, and efficient.
• Occasional travel, valid Ohio driver’s license, and proof of insurance required.
• Ability to provide Notary Public Services preferred.
• Ability to pass background check
• Must meet requirements for adequate bonding.

• Bachelor’s degree with emphasis in accounting, business administration, public administration, or related field required.
• Minimum of five years public sector fiscal management experience
• Three years supervisory and management experience.

How to Apply

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Additional Instructions:

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Posted On: Jun 30, 2022 / This posting expires: Jul 23, 2022