Fiscal Officer/Deputy Director
Organization:Cuyahoga Falls Library
Education: Bachelor’s degree in accounting or related field. Preferred Masters of Library Information Science from an ALA accredited institution.
Experience: Minimum 2 -4 years’ progressive supervisory experience in public library environment.
Knowledge, Skills, Abilities and Personal Characteristics
1. Advanced skill level with Microsoft Office applications, accounting and outsourced payroll software; ability to establish and maintain a comprehensive record keeping system and office procedures.
2. Ability to maintain confidentiality and use appropriate judgment in handling information and records; ability to resolve complex problems appropriately and to multitask with pending deadlines.
3. Ability to express self effectively and concisely, both orally and in writing. Ability to tactfully and effectively deal with the public, staff and patrons of all ages.
4. Ability to work independently with minimal direction.
Certifications, Licenses, Registrations: None
Experience with strategic planning and budget management.
Nature of work requires an ability to operate standard business office equipment. Requires ability to communicate and exchange information, collect, compile and prepare work documents, set up and maintain work files. Position may require occasional lifting of up to 20 pounds. Travel by automobile /air and overnight lodging is required occasionally.
Work performed in a general office environment. May require availability for extended hours during peak periods.
This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Cuyahoga Falls Library. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder’s responsibility.
The Fiscal Officer/Deputy Director manages the financial functions and records of the public library in accordance with all federal, state and local laws.
Responsible for overseeing the day to day operations of the Library, coordinating the work of various department managers. Assists the Director as requested in implementing strategic plans and establishing policies and procedures. Must qualify to be bonded.
ESSENTIAL JOB FUNCTIONS
- In cooperation with the Director, prepares the annual operating, capital and special fund budgets for approval by the Board of Trustees and for submission to the taxing authority.
- Oversee the automated accounting (CMI) system and serves as liaison to accounting system hardware and software vendors. Controls financial transactions within the approved budget, including issuing purchase orders, verifying and paying of invoices, processing payroll, writing and disbursing checks.
- Receives deposits, disburses all monies, balances bank statements, and manages library’s investments in depositories approved by state law.
- Completes and files payroll records, employment, financial and tax reports, insurance forms, retirement plans, unemployment and workers’ compensation data.
- Reviews and makes recommendations for improvement on information from routine reports including circulation cash intake, payroll, paid time off/sick leave, materials acquisition, and others. Maintains paper and digital records/files for the respective departments. Establishes internal controls for the library’s system of accounting.
- Signs contracts involving financial obligations for the library and in accordance with the policies adopted by the Board of Trustees.
- Maintains inventory of fixed assets and provides secure storage for all vital business records including accounting back-up disks and legal documents.
- Management responsibilities include hiring, coaching, managing, training, evaluating, counseling staff, and interpreting policies and procedures. Sets individual performance measurements for assigned staff and holds them accountable.
- Provides direction to managers regarding staff, coworkers, patrons, vendors, training or technology.
- Secures adequate current property and liability insurance for the library, employees, and Board of Trustees.
- Attends and records minutes of the Board of Trustees and participates in special meetings where the financial obligations of the library are discussed. Provide reports on library usage and attendance statistics and analysis of current financial conditions of the library to the Board of Trustees and Director on a monthly basis and projected financial conditions on a periodic basis.
- Evaluates new or updated policies, procedures, products and services and vendors in order to recommend action to Director and Board.
- Provides information and supporting documents to auditors during financial audit.
- Maintains knowledge of current library trends by attending workshops, reviewing professional publications, establishing personal networks and participating in professional library organizations.
- Assumes additional responsibilities and performs special projects as needed or directed.
If you are interested in this exciting opportunity email: firstname.lastname@example.org or mail to Cuyahoga Falls Library, 2015 Third Street, Cuyahoga Falls, OH 44221 with a cover letter and application.