Fiscal Officer

The Fiscal Officer is an enthusiastic, self-motivated individual who combines their understanding of finance with their ability to build relationships to provide clarity and guidance for the Board of Trustees and the Library Director regarding all financial aspects of library operations. The Fiscal Officer is an essential member of the administration team who work closely together to provide motivation, structure, and support to SPL’s staff, enabling them to consistently deliver a full suite of high-quality library services. Our ideal candidate is a person who communicates well, is committed to lifelong learning, and is ready to uphold the highest standards of financial literacy and best practices of accounting including the Ohio Ethics Law as it applies to public officials.

Physical Demands:
•Daily works with a keyboard and computer screen for extended periods of time.
•Frequently operates standard office machinery such as a copier, scanner, calculator, etc.
•Occasionally lifts light objects less than 20 pounds and carries them short distances.
•Rarely travels by personal automobile between branches or as required for professional development.
Required knowledge, skills competencies:
•Bachelor’s degree in accounting or business and three (3) years’ experience in accounting OR Associate degree in accounting or business and five (5) years’ experience in accounting and budgeting
•Valid State of Ohio drivers’ license
•Knowledge of office procedures and up-to-date accounting applications
•Ability to establish and maintain effective working relationships with staff, Board of Trustees, vendors, and other organizations while representing the Libraries
•Demonstrated skill in communication, both verbally and in writing
Accounting of Library funds:
•Develop and maintain a system of internal accounting and fiscal controls.
•Act as the Treasurer of library funds in accordance with the Ohio codes governing the financial administration of the library.
•Make all financial reports required by law, including disclosures to newspapers.
•Provide for investment of inactive funds.
•Pay all obligations as authorized by the Library Board of Trustees.
•Maintain system of internal fiscal controls.
•Receives and preserves all vouchers for payment.
•Provides monthly as well as annual financial reports to the Board.
•Maintains a chronological Cash Journal of transactions from all funds.
•Responsible for the selection and maintenance of accounting system software.

Payroll:
•Responsible for biweekly payroll, in accordance with Board approved salaries; verifies the work of other fiscal office employee(s) who work on the payroll.
•Withholds from gross pay amounts specified by applicable federal and state laws, and local statutes as well employee benefit premiums.
•Responsible for data on each employee including job title, location, salary, vacation, sick time and withholdings.

Budget Preparation:
•Manages budgets and resources effectively and efficiently; knows and understands organization’s financial position.
•Coordinates with Executive Director and library management team in preparing the annual budget.
•Assists in developing and maintaining a long-range fiscal plan for the library which supports the library’s strategic plan, institutional values, and service goals.
•Prepares required budget documents for submission to taxation authority and assists in presentation and defense thereof when necessary.
•Oversees the preparation and distribution of purchase orders for all regular expenditures such as utilities, material allowances, building maintenance, etc.

Library Management:
•Attends appropriate committee and staff meetings.
•Adds value as a key member of management with a general understanding of library operations, financials, industry, policy, and strategy.
•Provides recommendations regarding operating budgets and financial implications of business decisions within the library to the Library Director and the Library Board of Trustees.
•Participates in the onboarding and orientation of new employees and coaches, trains, and counsels members of staff regarding business office policies and procedures.
•Creates and maintains an asset tagging system for library property for insurance purposes.
•Maintains all files and fiscal records as required by law and relevant library policies.

Professional Development:
•Attends professional conferences and meetings which relate to Fiscal Officer duties and ongoing developments in their field of expertise.
•Reads professional literature to keep abreast of trends and developments in the field.
•Provides the Board of Trustees with written self-evaluation as required.
•Performs other duties as required by supervisor.

$74,800 - $93,600

• Bachelor’s degree in accounting or business and three (3) years’ experience in accounting OR Associate degree in accounting or business and five (5) years’ experience in accounting and budgeting
• Valid State of Ohio drivers’ license

Southwest Public Libraries will serve as the community's center for independent lifelong learning

... by building resources to provide the most accurate and current information possible in formats to meet citizens' needs
... by offering stimulating and entertaining materials and programs to educate and inspire.
... by initiating and fostering in children a permanent love of reading and learning.